Audit Trail¶
Purpose¶
The Audit Trail is a permanent, tamper-proof log of every action performed in QoopOne. It records who did what, when they did it, and what changed. The audit trail is essential for accountability, fraud investigation, and regulatory compliance. Auditors and administrators can search and filter the trail to trace any action.
Who Can Access¶
| Role | Access Level |
|---|---|
| Administrator | Full read access |
| Auditor | Full read access |
| Compliance Officer | Full read access |
| Other Staff | No direct access to the audit trail |
How to Open This Page¶
Sidebar → Reports → Audit Trail
Audit Trail List¶
📸 Screenshot Placeholder — Audit Trail
Shows all system events in reverse chronological order (newest first).
Filters¶
| Filter | Description |
|---|---|
| Date From / To | Filter by date range |
| User | Filter by which staff member performed the action |
| Action Type | e.g. Created, Updated, Approved, Rejected, Deleted, Login |
| Module | e.g. Members, Loans, Savings, Accounting |
Table Columns¶
| Column | Description |
|---|---|
| Timestamp | Exact date and time of the action |
| User | Name and username of the person who performed it |
| Action | What was done (e.g. Created Member, Approved Loan, Updated Record) |
| Module | Which part of the system was affected |
| Record | The specific record that was affected (with a link to view it) |
| IP Address | The network address from which the action was performed |
| Old Value | What the data looked like before the change |
| New Value | What the data looks like after the change |
Step-by-Step: Tracing a Transaction¶
- Go to Reports → Audit Trail.
- Set the Date From and Date To to the period in question.
- Select the Module (e.g. Savings).
- (Optional) Filter by User if you know who performed the action.
- Click Apply Filters.
- Scroll through the results to find the relevant event.
- Click the event to see full details including before/after values.
Tips¶
The Audit Trail Cannot Be Edited
No one — not even administrators — can modify or delete audit trail entries. This ensures the integrity of the records.
Regular Review
Periodically review the audit trail for unusual activity such as late-night logins, bulk deletions, or unusual transaction patterns.
Frequently Asked Questions¶
Q: Can I export the audit trail?
A: Yes. Click Export to download the current filtered results as a CSV or Excel file.
Q: How long are audit records kept?
A: Records are kept permanently and are never deleted.
Q: Can I see who changed a member's details?
A: Yes. Filter by Module = Members and the relevant Date range. Look for "Updated Member" actions.